It’s no secret that moving offices can be a really big logistic task. It can even turn out chaotic when not done right. Adding to that, many companies simply have to do business while moving to make sure their clients are being served and to prevent significant losses from occurring. The combined circumstances are ingredients for a disastrous menu of errors and liability issues that can severely dent company operations and finances. That’s why it is really important to hire the best movers in Arlington after much consideration. Here are common company moving mistakes you should watch out to prevent disaster.
Mistake 1: Selecting the Lowest Bidder
In order to be economical, most businesses request bids from various office movers. Through bidding, companies are able to select movers in Arlington that can provide the most attractive offers at the lowest possible price. However, when companies choose on price basis alone, they are running a big risk of encountering unprofessional movers who are not trained to handle and transport your equipments and supplies safely. What’s worse, your sensitive data may be unprotected and easily accessible to outsiders. Also, some companies do intentionally lower their initial offer only to slap creative fees once moving is finished.
Mistake 2: Ignoring Substantial Risks
Oftentimes, the basic risks of moving like damaged furniture and broken electronics are being considered already. However, companies may fail to plan for more substantial risks, especially when movers aren’t chosen well. Some of the more serious risks involve tampering through the chain of custody, failing to protect confidential information, and allowing documentation to be exposed to the elements. In terms of facilitating ongoing operations, there may be undue downtimes from untrained and inexperienced employees, inadequate compensation due to poor insurance coverage, and inadequate financial capabilities to mitigate risks.
The best movers should screen their employees with background checks to protect identity thieves from stealing sensitive information. Movers should also be able to provide permanent workers who are experienced in office relocations. For instance, clinics and laboratories must make sure movers protect patient confidentiality and are compliant to HIPAA regulations.
Mistake 3: Downplaying Legal Issues
In a legal-conscious crisis-stricken environment, some individuals and companies resort to technicalities and legal loopholes enough to get you paying hefty fines and compensation packages. That’s why it makes sense to hire lawyers, or have company lawyers review contracts prior to relocating. For instance, the office may still have existing obligations and agreements to settle before moving. In contrast, new contracts may stipulate tight regulations that can result to potential problems and losses in the long-term. Also, the contract with movers may prove to be prone to losses when not explicitly agreed in contracts. Sometimes, it becomes an issue of who is liable when a security breach takes place. Paying attention to legalities always protects the company in the short and long term.
